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The Library System offers meeting rooms (community rooms) in its six full-service libraries: Bull Run Regional Library, Central Community Library, Chinn Park Regional Library, Haymarket Gainesville Community Library, Montclair Community Library and Potomac Community Library.
Use of the Library System's community rooms is offered free as a public service to non-profit organizations located in Prince William County and the City of Manassas for meetings of a civic, educational, or cultural nature. Local government agencies are also eligible to use the community rooms.
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GUIDELINES GOVERNING THE USE OF PRINCE WILLIAM PUBLIC LIBRARY SYSTEM COMMUNITY ROOMS
Community rooms are provided at the six full-service libraries as a component of library service and are utilized by the Library System for library programming and internal business.
When not in use for library business, these rooms are available to Prince William and Manassas City non-profit organizations for meetings of a civic or cultural nature, and to government agencies including federal, state, and local.
Requests for meeting room use must be made by an adult library cardholder at least 18 years of age.
A non-profit organization is a group that is not conducted or maintained for the purpose of making a profit. No sole proprietorship, partnership, corporation or association licensed to do business as a for-profit organization may use library meeting room space. Activities designed to lead, directly or indirectly, to the purchase of goods and services are not allowed. Groups may not conduct fund-raising activities, may not collect dues, may not charge admission, and may not collect other charges in the community room. Mandatory sign-in is not permitted.
All programs/meetings must be open to the public. The room may not be reserved for private meetings.
Reservations may be made for the current month plus the next two consecutive months. Study rooms may be reserved for two hours daily, with the possibility of an extension, depending on the demand. The library should be notified in advance of any cancellations.
Users of the meeting room will be responsible for setting up the room according to their own needs. Use of all library rooms must conclude on time and the room must be restored to the original state.
The person requesting the room reservation and/or the organization represented shall be held financially responsible for any damage to the facility, furniture, and equipment during the period of use.
The library assumes no responsibility for loss, damage, or liability/injury that may arise through use of the facility. Equipment, supplies, or personal effects may not be stored or left in the building before or after use of the room.
Attendance at events in meeting rooms will be limited to the posted capacity of the individual room as listed on the room reservation site.
Use of library meeting rooms by any group shall not interfere with the normal operation of the library. Any activities which are so judged by the library staff is cause for the library staff to expel the group and deny it all future use of the rooms.
Failure to observe these guidelines or misrepresentation in a room reservation request will lead to cancellation of the group's reservations.
These guidelines supplement, but do not supersede, the
Community Room Policy established by the Prince William Public Library Board of Trustees.
I agree to these terms and want to request a Meeting Room.
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