Community Partner Process
The Board of County Supervisors has required all donation requests be incorporated into the annual budget process. The County fiscal year begins July 1. Any nonprofit organization seeking public funding from Prince William County must submit a written request by October 1.
An eligible community partner must be a nonprofit 501 (c)(3) organization which:
a) Has been in existence for at least three years, unless an ad hoc group is formed to address a
specific issue and will disband at the end of the project (i.e. one-time funding); and
b) Has an identifiable Executive Director; and
c) Has an identifiable Board of Directors.
The request should include a brief description of your organization, the requested donation amount and the intended service(s) your organization would provide to the Prince William County community.
Please send all requests to the Office of Management and Budget (OMB) at the following address:
Prince William County
Office of Management and Budget
Attn: Nonprofit Donation Request
1 County Complex Court, Suite 225
Prince William, VA 22192
If you have any additional questions about becoming a Community Partner, please visit the
Frequently Asked Questions below or you may call
(703) 792-6720.
FY2021 Community Partner Agreements
The County works with numerous organizations to deliver effective and efficient services to the community. Community partners are non-profit 501(c)3 organizations that receive funding directly from or through the County government. Community partners can help reduce service costs through the leveraging of scarce County resources with other funding sources, thereby reducing taxes for homeowners and businesses.
FY2021 FULLY EXECUTED MOU'S
Fully executed MOUs received by the Office of Management & Budget are listed below.
- Area Agency on Aging - Independence Empowerment Center, Inc.
- Area Agency on Aging - Legal Services of Northern Virginia
- Commonwealth's Attorney - ACTS-SAVAS
- Community Services - ACTS
- Community Services - Good Shepherd Housing Foundation
- Community Services - Rainbow Riding Center
- Community Services - The Arc of Greater Prince William/INSIGHT
- Criminal Justice Services - Volunteer Prince William
- Fire & Rescue - American Red Cross
- Fire & Rescue - Volunteer Prince William
- Juvenile Court Service Unit - Northern Virginia Family Service
- Library - Literacy Volunteers of America - Prince William, Inc.
- Parks, Recreation & Tourism - Freedom Aquatic & Fitness Center
- Parks, Recreation & Tourism - Historic Dumfries VA, Inc./Weems-Botts Museum
- Parks, Recreation & Tourism - Occoquan Historical Society - Mill House Museum
- Parks, Recreation & Tourism - Prince William Soccer
- Parks, Recreation & Tourism - Prince William Special Olympics
- Parks, Recreation & Tourism - The Arc of Greater Prince William/INSIGHT
- Parks, Recreation & Tourism - The Boys and Girls Club of Greater Washington
- Police - ACTS - Domestic Violence Services
- Public Health - Northern Virginia Family Service (NVFS) - Pharmacy Central
- Public Health - The Metropolitan Washington Ear
- Public Works - Habitat for Humanity
- Public Works - Keep Prince William Beautiful
- Public Works - Project Mend-A-House
- Social Services - ACTS - Homeless Shelter
- Social Services - ACTS - Permanent Supportive Housing
- Social Services - ACTS - Rapid Rehousing
- Social Services - Catholics for Housing, Inc.
- Social Services - Good Shepherd Housing Foundation
- Social Services - House of Mercy
- Social Services - Human Services Alliance of Greater Prince William
- Social Services - NVFS - Healthy Families
- Social Services - NVFS - Homeless Prevention
- Social Services - NVFS - Rapid Rehousing
- Social Services - NVFS - SERVE Homeless Shelter
- Social Services - PWC Community Foundation
- Social Services - StreetLight - Homeless Prevention
- Social Services - StreetLight - Supportive Housing
- Social Services - The Good News Community Kitchen
Frequently Asked Questions
1. In the past, my organization received a donation from an individual Supervisor via a BOCS board action
throughout the year. Is my organization eligible for a donation from the County under the existing
Community Partner Policy?
2. Does my initial request have to be written?
3. What information do I need to include in my initial request to OMB?
4. What is the deadline for donation requests?
5. What happens once OMB receives my donation request?
6. Can I request a particular agency to be assigned as the host agency?
7. If my donation request is accepted and funded in the adopted budget, what additional reporting
is required from my organization?
8. Do I need to submit a request each year in order to be considered for a donation?
9. Can I submit a multiple-year request?
10. How are approved funds disbursed?
Question 1: In the past, my organization received a donation from an individual Supervisor via a BOCS board action throughout the year. Is my organization eligible for a donation from the County under the existing Community Partner Donation Policy?
Answer 1: An eligible community partner must be a nonprofit 501 (c)(3) organization which:
a) Has been in existence for at least three years, unless an ad hoc group is formed to address a
specific issue and will disband at the end of the project (i.e. one-time funding); and
b) Has an identifiable Executive Director; and
c) Has an identifiable Board of Directors.
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Question 2: Does my initial request have to be written?
Answer 2: Yes, the request must be submitted on your organization’s letterhead. Email requests are not accepted.
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Question 3: What information do I need to include in my initial request to OMB?
Answer 3: The request should include a brief description of your organization, the requested donation amount and the intended service(s) your organization would provide to the Prince William County community.
Please send all requests to OMB at the following address:
Prince William County
Office of Management and Budget
Attn: Nonprofit Donation Request
1 County Complex Court, Suite 225
Prince William, VA 22192
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Question 4: What is the deadline for donation requests? Answer 4: All written requests must be received by OMB no later than October 1 to be considered for the next budget year. No requests will be considered after that date.
Question 5: What happens once OMB receives my donation request?
Answer 5: OMB staff will review your request and assign a host agency. OMB will send you a letter verifying the receipt of your request, provide you with the required budget documentation form as well as provide you with contact information for your host agency. Your assigned host agency will work with you on your donation request submission.
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Question 6: Can I request a particular agency to be assigned as the host agency?
Answer 6: No; OMB will make the assignment. The Board of County Supervisors cannot be designated as a host agency.
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Question 7: If my donation request is accepted and funded in the adopted budget, what additional reporting is required from my organization?
Answer 7: All approved community partners are required to complete and sign a Memorandum of Understanding (MOU) with the County. The MOU will specify the amount of the donation and the level of service your organization will provide to the PWC community as a result of the donation. In addition to mandatory service level data reporting, financial reports and the IRS 990 for the organization are required submissions.
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Question 8: Do I need to submit a request each year in order to be considered for a donation?
Answer 8: Yes. If your organization receives a donation in one fiscal year, it is not a guarantee you will receive one in subsequent years. Your host agency will evaluate your performance based on the agreed upon service levels per the executed MOU and will make a recommendation to OMB if funding should be provided in the subsequent fiscal year.
Question 9: Can I submit a multiple-year request?
Answer 9: Requests for capital contributions can be requested over multiple years but only the current year will be considered for funding. No requests for operating funds can exceed one year.
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Question 10: How are approved funds disbursed? Answer 10: The MOU must be completely executed and returned to the Office of Management and Budget prior to the submission of any invoice. Unless detailed otherwise in the MOU, funds for the year will be disbursed upon receipt of an invoice from the nonprofit organization.
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