Inter Library Loan
Internet Accessible
Database (ILLiad)

Interlibrary Loan Policy
(for PWPLS borrowers)

• Live, work or own property in Prince William County or the cities of Manassas and Manassas Park
• Must have less than $20.00 in library fines or fees on your library record.

Requests for ILL Materials

• All ILL requests are placed in ILLiad. Contact any Prince William Public library for assistance. Before contacting the library, please have your password ready so that staff may access your record.
• Patrons may pick-up their ILL at any Prince William Public Library System location. EXCEPTION: Microfilm is for in-library use only at the full-service libraries (Bull Run Regional Library, Central Community Library, Chinn Park Regional Library and Potomac Community Library).
• Patrons are allowed no more than 13 active ILL requests.
• Interlibrary Loans are accepted for:

1. Books
2. Microfilm/Microfiche (including Canadian microfilm)
3. Photocopies of pages from books or articles from periodicals and newspapers
4. Non-circulating books, microfilm/microfiche in MAGIC, RELIC, or Reference collection materials
5. Dissertations and Theses

ILL coverage area is defined as the United States (all 50 states) and its territories, Canada, Mexico and the Caribbean (areas contiguous or almost contiguous to the U.S.). Requests for materials owned by libraries in countries other than the United States are accepted only if the patron agrees to be responsible for the cost of the ILL if a use fee is charged along with the postage to/from the country, and any associated costs (insurance, return receipts, etc.).

ILL requests are not placed for:

1. Material in the circulating collection of the Prince William Public Library System with the following exceptions:

a.  Items where ALL circulating copies in the online catalog show any status indicating that there are no active copies (such as Bindery, Copy Returned, Damaged/Billing, Weeded, Trace, Lost, Missing, Not Available) or are overdue for an extended period of time (several months).

b.  Full-text articles from periodicals or newspapers from the electronic resource database.  Those available from the electronic resource database are forwarded to the patron by ILL staff.

2. Audiovisual materials, i.e. videos, CDs, DVDs or cassettes.
3. Material with publication dates within the most recent 12 months.  This is a general standard throughout libraries, which allows new material to circulate to the owning library’s patrons first.
4. Current best sellers.
5. Entire issues of newspapers and periodicals

Waiting Period

• Patrons must allow an average of 4 - 6 weeks for arrival of material from the time a request is placed.

Borrowing Charges and Loan Fees charged by lending library are:

• Established by lending library.
• Paid by patron at the time of pickup of loan material. Some borrowed materials require prepayment of fees.

In-Library Use Only

• Use is determined by the lending library and is not available to be checked out.
• All microforms and some print material are subject to this restriction.
• Patrons will be notified of restrictions prior to pickup.

Due Date

• Determined by lending library or institution, following their due date policy.

Bookdrop

• ILLs may not be returned in the Bookdrop.
• All items must be returned in person to the circulation desk at any Prince William Public Library System location.

Renewals

• There are no renewals allowed for ILL materials.

Overdue Fines and Fees

• The overdue fines for ILL materials are $1.00 per day, per item, with no maximum amount.
• Fines accrue each day the Prince William Public Library System is open.
• Fines do not accrue when the entire system is closed.

Lost or Damaged Charges

• Patrons are billed replacement costs for the lost or damaged item(s), plus a non-refundable processing fee of $5.00 per item.

For any questions, contact the ILL office or call (703) 792-4894.