GUIDELINES GOVERNING THE USE OF PRINCE WILLIAM PUBLIC LIBRARY SYSTEM GROUP STUDY ROOMS
THIS DOCUMENT IS A GUIDANCE DOCUMENT ONLY APPROVED BY LIBRARY ADMINISTRATION
Group Study Rooms are provided for use by 2 or more people at the Montclair and Haymarket Gainesville Community Libraries as a component of library service.
Reservations may be made for the current month plus the next two consecutive months. Users will be allowed to schedule the use of a Group Study Room once per week for two hours. The library should be notified in advance of any cancellations.
Requests for Group Study Room use must be made by a person at least 13 years of age.
In accordance with the Unattended Children at the Library Policy, children under twelve must be kept with and supervised by an adult while at the library.
The application will be reviewed by the Branch Administrator, or designee, for approval.
Groups may not conduct fundraising activities, may not collect dues and may not charge admission in the Group Study Rooms.
Smoking, candles, or use of an open flame are not allowed.
The person requesting the room reservation shall be held financially responsible for any damage to the facility, furniture or equipment during the period of use. If any library equipment is to be used, please ask library staff for assistance when needed.
The library assumes no responsibility for loss, damage, or liability/injury that may arise through use of the facility. Equipment, supplies or personal effects may not be stored in or left in the building before or after use of the room.
Attendance at events in the Group Study Rooms will be limited to the available seating provided for the room.
Room locations and occupancy limits are as follows:
- Haymarket Gainesville Group Study A – 8 people
- Haymarket Gainesville Group Study B – 8 people
- Montclair Group Study 1 – 4 People
- Montclair Group Study 2 – 4 People
- Montclair Group Study 3 – 8 People
- Montclair Group Study 4 – 8 People
Use of any library space by an individual or group shall not interfere with the normal operation of the library. Any activity which is so judged by the library staff is cause for the library staff to expel the group and deny use of library Group Study Rooms.
Failure to observe these guidelines or misrepresentation in a room reservation request will lead to cancellation of the group’s reservations.
I agree to these terms and want to request a Group Study Room.
Questions? Please contact the Branch Administrator at the full service library in which you would like to hold your meeting.