Records for Occasional Users

Notice: Effective Thursday, November 21, to better serve the public, PayPal will be offered. If you have used Occasional User before, you will need to create a new account. The new URL is http://www3.pwcgov.org/pax.
 
Welcome to the Clerk of Circuit Court Records Management System TrakRecord for the Occasional User.  
 
 
 
ACCESS TO TrakRecord:
Access to the site is provided as a convenience. Searching the index is free. If you would like to view or print a document, there is a fee of $.50 per image. In addition, to offset the costs of providing this service, an Internet Convenience Fee of $2.00 will be added and displayed at the time of purchase. If you object to this convenience fee, you can come to the Clerk's Office and search the data using internal public access terminals where no convenience fee is charged and no log on is required, but there is a fee of $.50 per copy.
 
There are no refunds even if you accidentally select/print a document you did not want.
 
Indexes/Images Available on TrakRecord for the County of Prince William and Cities of Manassas and Manassas Park:
 
Deeds and Related Land Records - Indexes and images from Jan. 1, 1918 to present.
Fiduciaries (Wills, Probate, List of Heirs) - Indexes and images from Jan. 3, 1981 to present.
Fictitious Names (Trade Names) - Indexes and images from July 1, 1986 to present.
UCC Filings (Financing Statements) - Indexes and images available from 1989 to present.
Note: includes financing statements filed prior to 1989 if continued. As of July 1, 2001 most
financing statements are filed with the Virginia State Corporation Commission.
Plats (House location surveys are not recorded nor available.) - Indexes and images from 1918 to present.
Judgments - Indexes from Jan. 1 1988 to present.
Notes: Judgments Jan. 1, 1988 to June 30, 1989: the index will reflect a Book and Page only.
Judgment and release information will have to be viewed in the Clerk's Office unless the release
was recorded after Jan. 1, 1998. Judgments July 1, l989 to Dec. 31, l997: the index
information will include more detailed online data but no image. The more data screen may
reflect a release date or it may be recorded as a separate entry in the index if recorded after
Jan. 1, l998. Judgments and releases recorded from Jan. 1, 1998 will have an associated
image.
Clerk's Orders - Indexes and images from July 1, 1981 to present.
State Highway Plats – Images only. Need to know book and page from recorded instrument. Can only access by “instrument search.” Books 13 – 17 (June 7, 1995 to April 13, 2005)
Marriage licenses – Indexes only from Jan. 1, 1981 to present.
Note: Marriage licenses are not considered a legal document unless certified by the Clerk of Court.
 
The following are available as indexes only and are limited in scope.
Chancery (1989-1990)
Charter (Fictitious Names 1987-1988)
Criminal (1988-1990)
Law (1989)
Miscellaneous Orders (1986-1992 includes appointment of church trustees)
 
CERTIFIED COPIES
At this time we cannot certify a document via the Internet. To obtain a certified copy of any document, send a written request with a check or money order payable to Clerk of Court for $.50 for each page plus $2.00 for each certified document (not page) and a self addressed stamped envelope to: Clerk of Circuit Court, Room 305, 9311 Lee Avenue, Manassas VA 20110. 
 
 
RECORDS MANAGEMENT SYSTEM TrakRecord for the Occasional User Logon
 
 
SEARCH OPTIONS
 
Name/Legal Search 
    Last Name/Organization – Enter either all or a partial last name or an organization name.
 

First Name – Enter either all or a partial first name.

Press the Enter key to yield "summary Search" results. That is all the information needed to perform a basic search

You can narrow your search results with more specific information. There are other options such as:

Party - Being first or second as recorded on the document.

Recorded Within - Select a day to start the search and a day to end the search or select "Today" or "Yesterday.
Advanced - Allows you to select even more information, such as "Categories/DocTypes", "Consideration" values and "Legal Filters". 
 
Instrument Search: The instrument search is used to search by entering a book and page or an instrument number. The result set will return information that matches the numbers entered.
Search Types:
 
Name Search This will display a list of names that you can select to display only those search results.
Summary Search This will  display all the names matching your search criteria.
Detail Data This will display all of the names and all of the legal descriptions as well as hot links to marginals (related documents).
 
Note - The more selective the search the more likely the chance of missing documents.
 
 
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 • Go to http://www3.pwcgov.org/pax 
 • Click "Register Here" and enter your contact information.
 • Enter your First and Last Name
 • Enter your e-mail address
 • Enter a User ID of your choosing.
 • Enter a password of your choosing.
 • Enter the password again for confirmation.
 • Select a Secret Question from the dropdown menu. Enter your Secret Answer. This will be used to verify your identity if you forget your password.
 
If you would like to view or print documents, place the document in your shopping cart. You will need a PayPal account to pay for the images in your shopping cart which you can create at checkout if you don’t already have one.
 
 
After you pay, the documents will be available for viewing by returning to your Shopping Cart and clicking on the View Image icon.
  
Do you have problems viewing/printing your documents?
It could be because of your browser. Firefox and Chrome work. Internet Explorer 10 works well with Windows 7. Do not use Internet Explorer 11. For more detailed information, please view Compatible Operating Systems and Browsers. Click on System Requirements.  If you have problems, please let us know so that we can improve the program.
 
Do you have problems with the payment transaction?
If you experience problems with making the payment through PayPal you will need to work directly with PayPal for resolution. Our office is completely independent from the payment transaction and has no access to your account information. We have a no refunds policy.
 
If you try to set up a PayPal account at check out and the option never comes up and the yellow circle keeps spinning, make sure pop-ups are enabled. The PayPal payment window is a pop-up window.
 

Please notify the Circuit Court Clerk's Office by email if you find that any of the links on this page do not work.