How to Obtain Copies of Records

Court Cases

Court Cases -- current or closed within the last 3 months:
You can come to the Clerk's Office or complete and mail-in the Court Case Copy Request form.
For civil cases, return the form to Room 314.
For criminal cases, return the form to Room 310.

Court Cases closed longer than 3 months:
You can come to the Clerk's Office or complete and mail-in the Court Case Copy Request form.
Return the form to Public Service Center, Room 305.

Court Orders from Jan. 1, 2007 to July 1, 2009 are also available online at Records for Occasional Users.

Notes:
Adoption and Juvenile Cases are restricted. Only parties to the case can have access and they must come to the Clerk's Office.  That also applies to Sealed Cases although the index is available online.

If a divorce decree was issued in Prince William County, then a copy is available in Prince William. If a final divorce decree was obtained in another locality in Virginia, contact that locality or the Virginia Department of Health’s Office of Vital Statistics

Marriage License
Complete Marriage License Copy Request Form.

Indexes are available online at Records for Occasional User from Jan. 1, 1981 to present.
Marriage licenses are not considered a legal document unless certified by the Clerk of Court.  Anyone who obtained a marriage license in the Prince William Clerk's Office can obtain a certified copy of the license in the Clerk's Office Public Service Center, Room 305 or complete and mail the Marriage License Copy Request Form.

Note:
Copies of marriage licenses are available where the license was issued not necessarily where the ceremony was performed. If a marriage license was obtained in another locality in Virginia, contact that locality or the Virginia Department of Health’s Office of Vital Statistics

DD-214
A certified copy of a DD-214 must be requested in person at the Judicial Center, Room 305.

Birth and Death
Birth and Death records can only be obtained from the Virginia Department of Health, although the Clerk's Office does have some historic records that may be of genealogical value.

Other Records
For the following you can obtain your copies online by going to Records for Occasional User:

  • Deeds and Related Land Records Jan. 1, 1918 to present
  • Plats 1918 to present
  • Highway Plats Sept. 30, 1997 to Oct. 4, 2001 and April 24, 2009 to present
  • Fiduciaries (Wills, Probate, List of Heirs) Jan. 3, 1981 to present
  • Fictitious (Trade or Assumed) Names July 1, 1986 to present
  • Clerk's Orders (includes oaths, ...) July 1, 1981 to present
  • UCC Filings (Financing Statements) 1989 to present (includes those filed prior to 1989 if continued)
  • Judgments Jan. 1, 1988 to present (For Jan. 1, 1998 to June 30, 1989, the index will reflect a Book and Page only. Judgment and release information will have to be viewed in the Clerk's Office unless the release was recorded after Jan. 1, 1998. For July 1, 1989 to Dec. 31, 1997, the index information will include more detailed online data, but no image. The more data screen may reflect a release date or it may be recorded as a separate entry in the index if recorded after Jan. 1, 1998. Judgments and releases recorded from Jan. 1, 1998 will have an associated image.)

OR Complete the Land Records Copy Request form if you need a certified copy for the above or for records not listed as available online. 

 
Please notify the Circuit Court Clerk's Office by email if you find that any of the links on this page do not work.