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Location: Judicial Center, Room 300, 9311 Lee Avenue, Manassas, Virginia 20110
Office hours: 8:30 a.m. to 5 p.m., Monday through Friday, except holidays
Recording Hours: 8:30 a.m. to 4 p.m.
The Circuit Court Clerk's Land Records Office (Room 300) records all documents pertaining to real estate and files all judgments and U.C.C. Financing Statements.
Frequently Asked Questions
How can I obtain parcel identification number(s) for property located in the:
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City of Manassas (e.g. Tax Map #101-34-BK7-21) Contact the Real Estate Assessor at 703-257-8263, 703-257-8254 or 703-257-8250. |
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City of Manassas Park (e.g. Tax Map #37-2-63) Contact the Real Estate Assessor at 703-335-8811 or the Commissioner of Revenue at 703-335-8825 or visit the Manassas Park Web site. |
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County of Prince William (e.g. GPIN #7496-12-8754) Visit the Real Estate Web site, visit the GIS County Mapper on the County's Web site or call 703-792-6840. |
How can a recorded deed be changed?
The only way to change a recorded deed is to have a new deed prepared and recorded in the Clerk’s Land Records Office. The Clerk’s Land Records Office does not prepare deeds, advise on what type of deed fits your needs or have any deed forms. It is recommended that you seek legal advice in this very important matter and protect the biggest investment of your life, even if it is a family related change to your document.
The Clerk’s Land Records Office will accept a deed that you prepare, but the Office only checks to see that it is signed and notarized. The Office does not check for any other important legalities.
What happens when I pay off my mortgage?
When a mortgage is paid off, you should receive a Certificate of Satisfaction from your lender after it has been recorded in the Clerk’s Office. You will not receive any document from the Clerk’s Office. The recorded Certificate of Satisfaction is the only document that you need to prove that your loan is paid off.
You can obtain a certified copy of your Deed, Certificate of Satisfaction or any other recorded document at the Records, Research and Copies Center, Room 305, for a fee of 50 cents per page and $2 for certification. A deed is usually one to three pages and a Certificate of Satisfaction is usually one page.
What happens if the recording fee is not the correct amount?
If the check for recording is short, the recording is rejected until additional funds are provided. In the event that the recording check is in excess of monies up to $25.00, it still can be recorded with the additional funds deposited into the Clerks Office account. Any checks more than $25.00 in excess can be refunded with the understanding that it will take about 30 days to process.
What are the Recording Standards?
The Prince William Circuit Court Clerk’s Office follows the Library of Virginia’s
Do you offer Remote Electronic Filing (e-filing)?
Other information on the Clerk of Circuit Court’s Home Page includes:
Forms
Fees
Taxes, Fees and Recordation Cost
| State Tax |
$.25 per $100.00 rounded to the next highest $100.00 |
Virginia Code § 58.1-801, Virginia Code § 58.1-803 |
| Local Tax |
1/3 of the state tax amount |
Virginia Code § 58.1-3800 |
| Grantor Tax |
$.50 per $500.00 rounded to the next highest $500.00 |
Virginia Code § 58.1-802 |
| Clerk’s Fee |
$21.00 for 1 - 10 pages
$35.00 for 11 - 30 pages
$55.00 for 31 or more pages
Plat Sheets (no larger than 8 1/2" X 14": Counted as additional pages to document.
Oversized Plat Sheets (Larger than 8 1/2" X 14"): $20.00 per sheet
Plat Sheets larger than 18" X 24" will not be accepted for recording. |
Clerk’s Fee Virginia Code § 17.1-275(A)(2) + Technology Trust Fund Fee Virginia Code § 17.1-279(A) |
| Transfer Fee |
$1.00 on all Deeds |
Virginia Code § 58.1-3314(3) |
| Technology Trust Fund Fee |
$5.00 |
Virginia Code § 17.1-279(A)
Fee shall not be assessed to any instrument or judgment tendered by any
federal, state or local government.
Virginia Code § 17.1-279(D) |
| Deed Processing Fee |
$10.00 on every Deed, Deed of Trust that generates a tax Also applies to any type of Certificate of Satisfaction, full or partial. |
Virginia Code § 58.1-801, Virginia Code § 58.1-803 |
| Open Space Preservation Fee |
$1.00 on every original, corrected or rerecorded Deed, Deed of Trust for property in Prince William County (Not on property located in the Cities of Manassas or Manassas Park). |
Virginia Code § 58.1-817 |
Instrument Fees
| Certificate of Partial Satisfaction |
$31.00 |
Clerk's Fee, Deed Processing Fee |
| Certificate of Satisfaction |
$31.00 |
Clerk's Fee, Deed Processing Fee |
| Contract |
Based on Consideration |
State & Local Taxes, Clerk's Fee |
| Deed between Husband and Wife |
$23.00 |
Clerk's Fee, Transfer Fee, Open Space Preservation Fee(Cite Virginia Code Section for exemption) |
| Deed in Trust |
$23.00 |
Clerk's Fee, Transfer Fee, Open Space Preservation Fee (Cite Virginia Code Section for exemption) |
| Deed of Conveyance |
Based on Consideration Or Value whichever is greater |
State, Local &, Grantor Taxes, based on sales price or Value, whichever is greater, Transfer Fee, Clerk's Fee, Deed Processing Fee, Open Space Preservation Fee (Cite Virginia Code Section for exemption) |
| Deed of Correction/Rerecorded |
$22.00 |
Clerk's Fee, Open Space Preservation Fee |
| Deed of Dedication |
$22.00 |
Clerk's Fee, Open Space Preservation Fee |
| Deed of Easement/Right of Way |
$32.33 |
$.25 State Tax, $.08 Local Tax, Clerk's Fee, Open Space Preservation Fee |
| Deed of Foreclosure |
Based on Consideration Or Value whichever is greater |
State, Local & Grantor Taxes, based on sales price or Value, whichever is greater, Transfer Fee, Clerk's Fee, Deed Processing Fee, Open Space Preservation Fee (Cite Virginia VA Code Section for exemption) |
| Deed of Gift |
$23.00 |
Clerk's Fee, Transfer Fee, Open Space Preservation Fee (Cite Virginia Code Section for exemption) |
| Deed of Release |
$32.50 |
$.50 State Tax, Clerk's Fee, Deed Processing Fee, Open Space Preservation Fee |
| Deed of Trust |
Based on Consideration |
State & Local Taxes, Clerk's Fee, Deed Processing Fee, Open Space Preservation Fee (Cite Virginia Code Section for exemption) |
| Deed of Trust (Refinance with same lender) |
Based on Consideration |
State & Local Taxes on difference between the original amount of the existing trust and new money borrowed, Clerk's Fee, Open Space Preservation Fee (Cite Virginia Code Section for exemption)
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| Deed Pursuant to Divorce or Property Settlement Agreement |
$23.50 |
$.50 State Tax, Clerk's Fee, Transfer Fee, Open Space Preservation Fee (Cite Virginia Code Section for exemption) |
| Lease |
Based on Lease Amount |
State & Local Taxes on amount of lease or value of property, whichever is less, Clerk's Fee |
| Lease Communication Equipment |
$41.00 |
$15.00 State Tax, $5.00 Local Tax, Clerk's Fe |
| Lease Communication Tower |
$121.00 |
$75.00 State Tax, $25.00 Local Tax, Clerk's Fee |
| Modification Agreement (increase loan amount) |
Based on Consideration |
State & Local Taxes on difference between the original amount and new money borrowed, Clerk's Fee, Deed Processing Fee, Open Space Preservation Fee (Cite Virginia Code Section for exemption) |
| Modification Agreement (terms only) |
$22.00 |
Clerk's Fee, Open Space Preservation Fee (Cite Virginia Code Section for exemption) |
| Mortgage |
Based on Consideration |
State & Local Taxes, Clerk's Fee, Deed Processing Fee |
| Quit Claim Deed |
$23.00 or Based on Consideration. |
Clerk's Fee, Transfer Fee, Open Space Preservation Fee. If based on consideration State, Local & Grantor taxes do apply & Deed Processing fee will be assessed. |
The following documents are recorded for Clerk's Fee only, based on number of pages: (All fees noted are for 1 – 10 pages)
| Affidavit |
$21.00 |
Clerk's Fee |
| Appointment of Substitute Trustee |
$21.00 |
Clerk's Fee |
| Assignment |
$21.00 |
Clerk's Fee |
| Assumption Agreement |
$21.00 |
Clerk's Fee |
| Certificate of Partial Satisfaction |
$31.00 |
Clerk's Fee + Open Space Preservation Fee |
| Certificate of Partial Satisfaction Corrected/Rerecorded |
$21.00 |
Clerk's Fee |
| Certificate of Satisfaction |
$31.00 |
Clerk's Fee + Open Space Preservation Fee |
| Certificate of Satisfaction Corrected/Rerecorded |
$21.00 |
Clerk's Fee |
| Certificate of Transfer |
$21.00 |
Clerk's Fee |
| Covenant |
$21.00 |
Clerk's Fee |
| Declaration |
$21.00 |
Clerk's Fee |
| Disclaimer |
$21.00 |
Clerk's Fee |
| Homestead Deed |
$21.00 |
Clerk's Fee |
| Lease Assignment |
$21.00 |
Clerk's Fee |
| Lease Corrected/Rerecorded |
$21.00 |
Clerk's Fee |
| Lease Release |
$21.00 |
Clerk's Fee |
| Lien |
$21.00 |
Clerk's Fee |
| Lis Pendens |
$21.00 |
Clerk's Fee |
| Mechanic's Lien |
$21.00 |
Clerk's Fee |
| Notice of Attachment |
$21.00 |
Clerk's Fee |
| Option Corrected/Rerecorded |
$21.00 |
Clerk's Fee |
| Order/Decree |
$21.00 |
Clerk's Fee |
| Power of Attorney |
$21.00 |
Clerk's Fee |
| Release of Lien |
$21.00 |
Clerk's Fee |
| Release of Lis Pendens |
$21.00 |
Clerk's Fee |
| Release of Mechanic's Lien |
$21.00 |
Clerk's Fee |
| Revocation of Power of Attorney |
$21.00 |
Clerk's Fee |
| Septic Tank Permit |
$21.00 |
Clerk's Fee |
| Subordination |
$21.00 |
Clerk's Fee |
Foreign Judgment, Docketing and Abstract Fees
| Judgment Docketing Fee |
$10.00 |
$5.00 Docketing Fee (Virginia Code § 17.1-275(17)) + $5.00 Technology Trust Fund Fee (Virginia Code §17.1-279(A)) |
| Foreign Judgment Docketing Fee |
$25.00 |
$20.00 Docketing Fee (Virginia Code § 17.1-275(17)) + $5.00 Technology Trust Fund Fee (Virginia Code § 17.1-279(A) |
| Abstract Fee |
$5.00 |
$5.00 Abstract Fee (Virginia Code § 17.1-275(17)) |
| Abstract under Triple Seal |
$7.50 |
$5.00 Abstract Fee (Virginia Code § 17.1-275(17)) + $.50 Copy Fee (Virginia Code § 17.1-275(8)) + $2.00 Certification Fee (Virginia Code § 17.1-275(9)) |
| Judgment Additional Debtors |
$10.00 |
$5.00 Docketing Fee (Virginia Code § 17.1-275(17)) + $5.00 Technology Trust Fund Fee (Virginia Code § 17.1-279(A)) |
| Judgment Assignment |
$10.00 |
$5.00 Docketing Fee (Virginia Code § 17.1-275(17)) + $5.00 Technology Trust Fund Fee (Virginia Code § 17.1-279(A)) |
| Judgment Credits |
$.00 |
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| Judgment New Name of Debtor |
$10.00 |
$5.00 Docketing Fee (Virginia Code § 17.1-275(17)) + $5.00 Technology Trust Fund Fee (Virginia Code § 17.1-279(A)) |
| Judgment Partial Release |
$.00 |
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| Judgment Release |
$.00 |
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Miscellaneous Recordation Fees
| Copies |
50 cents per page |
| Certification |
$2.00 per document |
The Clerk’s Office accepts cash, checks made payable to Prince William County Circuit Court, money orders and money transfers from established escrow accounts.
The Code of Virginia. Virginia Code § 58.1-801 et. seq. establish the legally mandated taxes and fees and Virginia Code § 58.1-811 provides the exemptions from recordation taxes. These exemptions do not include the Clerk's fee and other applicable fees.The Supreme Court of Virginia provides a deed calculator to assist users with determining recording costs for documents to be recorded in the Deed Book.
Please notify the Circuit Court Clerk's Office by e-mail if you find that any of the links on this page do not work.
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